Ground Probe; Administrative Assistant

Administrative Assistant Role Purpose:
Based in Balikpapan, Indonesia. This role provides day to day activities of administrative, travel coordination, facilities & maintenance, reception, and provides administrative services to all staff in the office. This role is also responsible for providing PA service to the General Manager Asia. Key Accountabilities
• Work safely, and with regard to the safety of others, including complying with all OH&S policies and procedures and actively working to improve safety in the workplace
• Provide PA services to the General Manager Asia
• Coordinates international travel in a timely manner and with consideration of budget & oversee all domestic travel arrangements within Indonesia ensuring timely, cost effective coordination as per GroundProbe Travel Policy/Procedure.
• Complete stationery, business cards, staff uniform/PPE, catering and consumables ordering as required
• Complete all office safety inductions for visitors and staff and ensure all office safety/visitor induction records are maintained monthly. Regular visitors are inducted at least annually with records maintained.
• Complete reception duties (answering phones, greeting visitors, collect and deliver mail daily, distribute faxes, organise taxis & couriers) and general administrative duties (photocopying, scanning, booking meeting rooms)
• Prepare and record HR data, such as manpower database, medical claim and annual leaver
• Processing Incident/Hazard reports as required
• Provide assistance to Service Manager for Documents, Parts Inventory and Logistic
• Additional related services as requested by company from time to time.
• Graduated with D3-S1
• Age maximal 30 years old
• Salary negotiation Capabilities Knowledge
• Office procedures
• Administration process Technical Skills
• Computer literacy especially in MS Office is essential
• Strong administration skills and experience
• Effective time management and organisational skills Social Skills
• Ability to productively interact with and build strong relationships with GP staff, customers and other stakeholders
• Work collaboratively with manager, peers and other team members
• Good oral and written skills
• Excellent interpersonal, communication and documentation skills Application
• Ability to achieve business performance objectives
• Highly motivated individual, able to set priorities and meet deadlines, and be a strong team player Cultural Fit
• Alignment with GP values and way of doing business, particularly in safety, integrity, customer service, team work and innovation Problem Solving
• Good understanding of the work and driving company strategy, managing the major systems, within its environment
• Ability to adapt to a changing and dynamic working environment Travel
• Willing to travel if required by the Company Please send your application letter and resume to: indra.syafriya@groundprobe.com