Job Description
Position: Senior Administrative Assistant/International Services Office
Position SummaryThis
position performs a variety of advanced administrative functions in
support of the International senior management team as well as other
departmental staff members
Essential Duties
- Provides
senior level administrative support functions to include scheduling of
appointments/meetings, travel itinerary, maintaining/managing multiple
complex calendars utilizing Microsoft Outlook, scheduling conference
calls, processing expense reports and departmental invoices. Answers
telephone calls, screens/assists callers, and or direct calls to
appropriate individual. Takes accurate messages
- Sets up and maintains highly confidential files and records
- Processes incoming and outgoing departmental mail
-
Creates/prepares correspondence, memos and other memorandum and
proofreads/edits all materials for final review and or signature
- Creates, generates and maintains statistical reports and creates presentations
- Tracks constantly changing schedules and maintains awareness of team's itineraries on an on-going basis
- Assists other members of the department with various projects and or miscellaneous duties as needed or requested
Qualifications
-
A minimum of 4 - 8+ years experience as a senior level Administrative
Assistant within a corporate environment; preferably from a professional
services industry
- Advanced experience with managing multiple complex Microsoft calendars, meeting and itinerary coordination
-
Strong background with coordinating/arranging extensive domestic and
global travel arrangements and itineraries in a rapidly changing
environment
- Advanced experience and skills with Microsoft Office to include Word, Excel, PowerPoint, and Outlook
Special Requirements specific to position
- Exceptional verbal and written communication skills to communicate at a high level with diverse audiences
- Exemplary attention to detail and the ability to accurately proofread documentation
- Ability to manage highly sensitive and confidential information with a high degree of discretion
-
Excellent organizational and time management skills to prioritize
multiple tasks, projects and assignments simultaneously while meeting
necessary deadlines
- Strong team orientation
- Possess the skills and ability to proactively work independently with minimal supervision/direction
- Possess the ability to utilize sound judgment on an on-going basis
- Able to work in a rapidly changing, high-activity environment
- Possess experience, knowledge and skills to work at a high level across various global cultures
- Various bilingual skills would be beneficial
~~McGladrey is an EEO/AA Employer~~
About McGladrey
McGladrey
LLP is the largest U.S. provider of assurance, tax and consulting
services focused on the middle market, with nearly 6,500 professionals
and associates in more than 75 offices nationwide. McGladrey is a
licensed CPA firm.
It is the U.S. member of RSM International
("RSMI"), a network of independent accounting, tax and consulting firms
worldwide, with offices in more than 100 countries and more than 32,500
people to serve clients' business needs. The member firms of RSMI
collaborate to provide services to global clients, but are separate and
distinct legal entities which cannot obligate each other. Each member
firm is responsible only for its own acts and omissions, and not those
of any other party.
You have high expectations for yourself and your career. So does McGladrey. Imagine what we will achieve together. You
want your next step to be the right one. You've worked hard to get
where you are today. And now you're ready to use your unique skills,
talents and personality to achieve great things. McGladrey is a place
where you are valued as an individual, mentored as a future leader, and
recognized for your accomplishments and potential. Working directly with
clients, key decision makers and business owners across various
industries and geographies, you'll move quickly along the learning curve
and our clients will benefit from your fresh perspective.
Experience McGladrey. Experience the power of being understood.™
EEO/AA
Location Street Address:
City: Chicago
State: IL
Region: Full Time
Position Type: Experienced
Job Type: Experienced
Degree Required: None
Travel Required: No
Relocation Eligible: No
Sponsor candidates who are not eligible to work in US: No
Requisition ID: GLMC10534
